de Venues - Q By DaVinci Blog https://qbydavinci.com/blog Mon, 03 Jan 2022 18:10:26 +0000 en-US hourly 1 https://wordpress.org/?v=5.8.9 12 Tips for the Best Ever Backyard Quince https://qbydavinci.com/blog/12-tips-for-the-best-ever-backyard-quince/ https://qbydavinci.com/blog/12-tips-for-the-best-ever-backyard-quince/#respond Tue, 14 Dec 2021 08:56:10 +0000 http://qbydavinci.com/blog/?p=248 Planning a Quinceanera can be both very exciting and a bit stressful,...

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Planning a Quinceanera can be both very exciting and a bit stressful, but our 12 Tips for the Best Ever Backyard Quince will make planning a snap

A backyard Quince lets you celebrate your big day in the comfort of your own home without the logistical – and financial – nightmare of transportation and rented venues.

One note: Although it may seem easy to plan from home, it can still be a total disaster if things don’t go right.

In every major celebration, the celebrant gets to say what goes. Mom, make sure that your daughter stays in the loop when it comes to choosing who she wants to invite and what kind of party she wants you to throw.

(Daughter, be gracious and listen to your mom!)

A note to you both: If you’re going with a backyard celebration, the best option is something casual and laid back.

Here’s what you need to do to get things started:

12 Tips for the Best Ever Backyard Quince

  • Determine the Guest List

So now you’ve decided to hold your daughter’s Quinceanera in your backyard.

  • First, take note of how many guests you want to invite.
  • Once you have an estimate, you can then think about the theme.

 

  • Select an Appropriate Theme

12 Tips for the Best Ever Backyard Quince

To make the birthday bash memorable for all the guests, and especially the celebrant, it would be good to choose a fun theme that suits the outdoors.

You’ll need to do some research about what teenagers enjoy doing at parties and how to make the venue “social media friendly.”

That means having enough interesting things that the guests – especially the younger ones – will want to document and upload onto their social media profiles.

 

  • Get Creative

Choosing a theme means following that theme and unleashing your inner artist.

Check out your favorite arts and crafts books for ideas on party favors and centerpieces.

For more modern ideas, try Pinterest.

A little caution: Pinterest can be confusing because the many options can be overwhelming.

One way to not go crazy is to ask the celebrant to do the pinning. L

et her decide if it’ll be small with just her closest friends, or bigger and more festive, and then you set the budget and work in the details she loves most as best you can.

 

12 Tips for the Best Ever Backyard Quince

  • Meal Planning

12 Tips for the Best Ever Backyard Quince

The food is probably the central aspect of any event and should not be taken lightly. 

The happiest guests are those who have eaten delicious food and are delighted that the buffet table still has more to offer.

Here’s your biggest menu question:

  • Will you cook the dishes yourself or hire a caterer?

Look back to your budget for the answer to this.

 

  • Recruit Extra Help

Determine what needs to be outsourced. Most likely, you’ll have to rent tables, chairs, maybe servers, and maybe a photo booth depending on the space you have and what the theme is.

Write down all the things that you simply cannot do yourself so that you know who to ask for help.

You might also ask family members who have experience in party planning for ideas on what to do and what to avoid.

 

  • Follow a Schedule

Create a timeline. For a detailed yet manageable schedule, follow a weekly timetable that lets you check off items every week as you get closer to the Quinceanera day.

It’s a great way for you to see things that need more focus as the big day approaches.

A great time to start planning is 6-8 weeks before the Quinceanera, particularly if you’ll have 50 or more guests.

Now that you’ve settled on what needs to be done to throw a backyard Quince, it’s time to spark your creativity. Here are some interesting and fun things to add more flavor to your daughter’s special party.

 

12 Tips for the Best Ever Backyard Quince

  • Pinata

12 Tips for the Best Ever Backyard Quince

Relive your daughter’s childhood with a lovely Piñata. Use candies for an authentic childhood flashback or fill it with cool trinkets that teenagers love.

You can also customize your Piñata by making it yourself.

 

  • Welcome Drinks

12 Tips for the Best Ever Backyard Quince

It’s easy to overlook welcome drinks when planning a party, but as the saying goes, it’s the little things that count. J

ust like at 5-star hotels, where welcome drinks are a great way for guests to remember their stay, the welcome drinks you offer at the Quince should be special, too.

If you want to keep it PG, then have a different drink for the grown-ups and prepare mocktails for the kids. 

 

  • Life-size birthday card

To celebrate your daughter’s life, why not show her just how much she’s loved by friends and family?

Instead of a regular commercial card, make your own birthday card that’s big enough for everyone to write on so that they

can leave short messages and birthday wishes during the party. You can pass it around and give it to your daughter after the party for a truly memorable Quinceanera.

 

  • DIY Photo Booth

12 Tips for the Best Ever Backyard Quince

One great way for your guests to make awesome memories on your daughter’s Quinceanera is with a photo booth, only this time, you design it!

It can be a wall that highlights your daughter’s precious milestones, a homemade backdrop that fits the theme, or a beautiful spot in your yard with flowers or trees.

Get your daughter to decorate it with you as a fun way to plan for her special day.

 

  • Fun Games

How can you have a great party without games? This is another way to stretch your creativity.

Try to pattern your games after popular teenage games or make regular board games come to life. For a list of ideas, click here.

 

12 Tips for the Best Ever Backyard Quince

  • Get Her Friends to Lead the Program

One sure way for your Quinceanera to be a success is by getting your daughter’s closest friends to host the program.

Take tips from them—they’re used to throwing parties, and they know all the fun games, and they know what things are a downer!

Giving them responsibility not only teaches them how to be more organized, but it also fosters stronger relationships since they’ll be planning the most important birthday celebration for their friend, your daughter.

She’ll surely appreciate it and will be proud to say that her friends helped plan her Quince.

One last note:

Planning a Quinceanera is fun, but the process can become stressful when everything is still on paper and will only come to life on the day itself.

There’s a lot of anticipation mixed with the excitement, and that’s sometimes mistaken for stress.

The important thing to remember is that there are hundreds, if not thousands, of tips online that can help you throw the best backyard Quinceanera ever!

 

Have you seen our brand new Quinceanera dresses for 2021-2022? Click HERE or on the image below for an exclusive Sneak Peek:

Quinceanera Dresses Sneak Peek

 

For the very best collection of great ideas for planning your Quinceanera & adapting to circumstances that may have delayed your big day, Click HERE or on the image below for Q by DaVinci blog:

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Quinceanera How-to Guide: 9 Steps to an Awesome Home Reception https://qbydavinci.com/blog/quinceanera-how-to-guide-9-steps-to-an-awesome-home-reception/ https://qbydavinci.com/blog/quinceanera-how-to-guide-9-steps-to-an-awesome-home-reception/#respond Thu, 29 Sep 2016 16:47:36 +0000 http://qbydavinci.com/blog/?p=917 These days, more and more savvy Quinceaneras are hosting their receptions at...

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These days, more and more savvy Quinceaneras are hosting their receptions at home or their neighborhood clubhouse instead of an expensive ballroom, and it’s for more reasons than just saving money.

Having your Quince party in your family home makes it all the more memorable because you and your family and friends are creating a lasting memory. It can also make the planning more exciting and inspiring since transforming your home into a dream Quinceanera sets the stage for other celebrations.

Once you figure out what you need to move around to make room for everybody and the different ways you can decorate for something as important as your Quince—think how much more fabulous every birthday party and holiday will be from now on!

To get you started brainstorming, here are the 9 basic things you need to know to plan the best party your family home has ever seen—your Quinceanera!

1. Plan With your Parents

Before you start even one Pinterest board, sit down with your parents and have a serious discussion about two things: the budget and what you can—and can not—do in the house and yard.

The budget will govern every decision you make, starting with your dress and the invitations all the way through the menu, the decorations and the type of entertainment you’ll have.

Your parents also need to be the ones to make the final decision about what goes on in the house and/or in the yard. It’s absolutely crucial to do whatever it takes to protect the furniture and anything precious to your parents. You don’t want to accidentally break a chair or a coffee table, or get indelible stains on the sofa, or bump into your mom’s china cabinet and knock everything loose. And you don’t want a dress with a skirt so wide you can’t get through the doorway!

Even if you feel that they’re being a little overly cautious, honor their wishes. If you let your parents rule on these two points—money and the house—the rest of your planning will be a lot easier.

2. Visualize Your Party Layout

You might be tempted to hire a professional party planner to figure out the best layout for a home Quinceanera, but all it really takes is a good, careful assessment of what your home has to offer and then capitalize on that.

If you want your party inside and have a good-sized basement, then clearing that out for an indoor party may be the best thing. A lot of basement clutter can be put in the garage temporarily. And if your neighborhood has an affordable clubhouse that you can rent for not too much money, you’re pretty much good to go.

If you want to have the party outside, whether in your backyard or on the clubhouse grounds, even if your guest list is small, you’ll want to rent a tent “just in case.” Just like outdoor weddings, outdoor Quinceanera receptions need a backup plan.  

You’ll also need to think about where you want to do things. If that basement is big enough, you can have the dances there. If not, you can either skip the dances, do the dances with only your dad and then one or two chambelanes, or rent a dance floor for the yard.

Just figure out what you want the party program to look like and then let that determine both which areas of the house will serve best and how many people you can comfortably fit into that space.

3. Make a Staging Area for the Program

Depending on how you want to handle the traditions that go with a classic Quinceanera—dances, speeches, changing of the shoes, etc.—you’ll need to figure out how much room you’ll need and where these traditions should take place.

Starting with the easiest—the speeches and the shoes—you can do the speech wherever you’re having dinner. To make sure everyone can hear you if you’re eating outside, you might need a sound system. To make a pretty background for the shoes, you can put together a setting that can double for formal portraits. Set up a small area with a pretty backdrop and a lovely chair or small loveseat. For inside, this can be in front of a window with beautiful draperies.

For outside, create a space with a backdrop, some decorations, and at least one chair for you to sit on. You can then use that setup for formal portraits of you with and without your court, group shots, and any pictures your guests want to have. Just do a search for “DIY Photo Booth” and you’ll find plenty of ideas.

Finding room to do the dances and enough floor space for your guests to dance can be trickier depending on the area you have to work with. Again, a nice roomy basement or clubhouse is no problem, and you can rent a dance floor for outside. If your space is limited, though, the easiest thing to do is either limit the size of your court for the group dances or do a little less.

For example, you can keep everything to just a couple of people by combining the waltz with your father-daughter dance and then for your surprise dance, do the bachata with two of your chambelanes.

4. Finalize the Menu

Planning the menu is always fun, and when you do a home Quinceanera, it’s easy to have a fabulous potluck cooked by your mom and all your aunts and friends. You can still hire a caterer if you want to, though, to make it fancier and to take all the pressure off your family members.

If you’re going the potluck route, choose crowd-pleasers that don’t take much time to prepare. Salsa and chips, tacos, burgers, and anything else that your guests can put together themselves will be great. Of course, you’ll want a sweets table and you can still have a fabulous layered Quinceanera cake. You can either order from the bakery, or have one of your relatives make you one of the hottest trends in party cakes: a “Naked Cake.” Then surround it with plenty of cupcakes.

5. Get Crafty With Your Decorations

One of the biggest considerations to transform your home into the magical venue you want it to be for your Quinceanera is camouflage. Especially if you want to decorate your garage for some of the festivities, you won’t want people looking at your garden rake and lawn mower. You also might want to make your unfinished basement look a bit more glamorous.

The easiest—and cheapest—thing to do is to hang inexpensive party supply tablecloths. You can tack them at the ceiling and floor with a staple gun, then rent or invest in some lighting fixtures that will really transform the mood and make everything cozy. Uplights (canister lights that sit on the floor) are fabulous and can be fitted with colored bulbs. Mini lights are always lovely and can be strung just about anywhere. You can also use lots of flameless candles, both indoors and out without worrying about fire hazards.

Dress up your tables with a lovely tablecloth and simple centerpieces of flowers. You can also add just a few balloons in your theme colors. If you don’t have time to make arrangements yourself, you can ask your florist—or have a willing aunt or two work on them as their Quince gift to you!

6. Consider Airflow and Temperature Control

Even if your Quinceanera falls in the winter months, a packed house will usually raise the temperature in an enclosed space. Still air—or just not enough circulating air—also feels warmer, so consider borrowing or renting extra electric fans to move the air around both inside and outside. Y

ou can also have lovely personal fans for guests to cool themselves. Just add a little note on a ribbon with your name and the date, and you couldn’t ask for classier party favors!

7. Figure Out Your Music

The one thing you really need to have for your home Quinceanera is good music. You’ll want music during dinner, for different parts of the program, and for party time. And when you plan your Quince at home, you can have any kind of music you want!

If you have room, you can have a DJ or band, but if not, there’s always your handy iPod. Just rent a small sound system and pipe the music through the speakers.

Any kind of classical music will work, too. If you want a string quartet or a mariachi band, or even an ultra-classy harp, there’s always room for a small live group. And if you have your dinner inside and happen to own a piano, you could pay a local music student to come and play dinner music!

Whichever music you choose, consider the space you have and also keep the neighbors in mind. While your Quinceanera party comes only once in a lifetime, you do want to remember that part of becoming a lady is having good manners. If you want to dance the night away and don’t have that handy clubhouse, ask your parents if you can move everyone to the basement. After all, by this time your older guests are probably ready to cool off and relax with a little peace and quiet in the backyard and leave the wilder partying to the young ones!

8. Don’t Forget the Sound System

As you plan for your Quinceanera, don’t forget to consider renting a sound system. Sure, you might have stereo speakers at home and even a microphone, but that might not be enough to host the program and keep the festive mood going. Consult a local mobile sound provider about their rates and setups for parties. You’ll also probably need a few freestanding speakers so that music flows clearly throughout your home and yard.

8. Splurge on Great Giveaways

 

Giveaways are the one thing everyone looks forward to when it comes to a Quinceanera, even if it’s held at home. Whatever you decide to offer your guests, make sure to choose something that truly represents you. If you have a bigger budget for gifts—maybe specifically because you saved so much money having your Quince at home—you might even be able to choose something nicer than what you originally planned.

Some celebrants give out miniature bottles of their favorite cologne for the girls and leather key chains for the guys, or something that’s gender neutral like a magnet with your favorite quote.

Even if you DIY your giveaways, you can make them more generous and more lavish. There are so many fabulous ideas out there for great party giveaways that we won’t even try to begin to list them here!

Know This for Sure

No matter how large or how small, how fancy or simple, a Quinceanera celebration at home will always be memorable not just for you but for the rest of your family, too. You’ll have created even more unforgettable memories in a home already filled with love by letting it be the venue for this all-important, once in a lifetime Quinceanera milestone!

 

For the very best collection of great ideas for planning your wedding and adapting to circumstances that may have delayed your big day, Click HERE or on the image below for Q by DaVinci blog:

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Who Sits Where: Your 7-Step Quinceanera Seating Plan https://qbydavinci.com/blog/who-sits-where-your-7-step-quinceanera-seating-plan/ https://qbydavinci.com/blog/who-sits-where-your-7-step-quinceanera-seating-plan/#respond Fri, 17 Jun 2016 14:37:52 +0000 http://qbydavinci.com/blog/?p=505 Every little girl dreams of a debutante party like those in the...

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Every little girl dreams of a debutante party like those in the movies. But a debutante party isn’t just an occasion for the young lady—it’s for the entire family. That’s why planning an important party is not unlike constructing a building: It involves thorough planning and consists of many stages.

In Mexico and some parts of Latin America, this debutante party is known as a Quinceanera, or quince años (15 years) and is celebrated when the girl turns 15.

Because a Quince is an important social event, it matters very much how you handle how people mix and mingle with each other, especially when it comes to seating. Here is a 7-step plan for you and your parents when it comes to constructing—like that fabulous building—a most fabulous Quinceanera!

  • Set the Date

As much as possible, the Quinceanera should be celebrated on your actual birthday. If circumstances don’t allow this, then hold it on the closest possible date.

  • Pick a theme

Once a date is set, you need a Quinceanera theme. Sometimes the time of year makes it easy, especially if you plan to celebrate outdoors. Other times, it might be difficult to choose a theme because you’ll have an indoor venue to which you can do just about anything. So what do you, the celebrant, want?

A fairytale? A fun and fabulous retro party? Remember, you only turn fifteen once, so make it count! Let your Quince be your big chance to express yourself. Pick a theme that reflects your personality and the rest of the planning will go smoothly.

  • Book & Arrange a Venue

To bring some order to the party, choose your venue as soon as possible. Then, based on your theme, decide roughly how and where you want your guests to sit. This also helps you to estimate how many guests you’ll have. Use your venue and your theme to help with the guest list. Either get a layout of the room from the hall with their proposed table arrangement, or make a sketch of your yard or other venue site. Don’t seat more than 8 people per table and do try to keep the number even because people tend to pair up, and you don’t want anyone to feel left out.

Tip: If you don’t like the venue’s layout suggestion, you can rearrange tables up to a point. Ask them to work with you.

  • The deal breaker: Who Sits Where?

Now we come to the hard part. No one ever said creating a Quinceanera seating arrangement is easy, but it is doable. One idea is to seat those of the same age together, and also people who have the same interests. This facilitates conversation and avoids the awkward silence of not knowing what to say next. Use your party to test your matchmaking skills and introduce two people you always thought would look great together by seating them next to each other. You should also seat those who will be making speeches towards the front.

But, if you want to add a little fun to your Quince, you can let guests choose for themselves where to sit. One possible disadvantage is the potential for commotion if guests keep moving around trying to find “the best table” to sit at. Worst case, you might even have guests bickering over the same seat! However, one advantage of open seating is that it allows for natural mingling and is definitely more comfortable for your guests.

Now you need to create the actual Quinceanera party seating plan. You can use a spreadsheet on your computer, a tag board, or a large piece of paper. Outline the table arrangement, then use sticky notes with the names of your guests and start putting them into groups of 8 people each. Sticky notes are great because you can move them around as much as you want and if you use colored stick notes, you can sort names by assigning a color to each category! For instance, school friends could be yellow, friends from church blue, your parents’ friends green, your cousins orange, etc.

  • A Table for Everyone

Head Table:

This is for the celebrant of the Quinceanera: You! Also your immediate family, your Corte de honor, and if the table is large enough, some close friends. Put this table where you can see as many of your guests as possible, and in turn, you can be seen by everyone. After all, you are the main attraction for the evening!

Guest Tables:

Guest tables can be all the exact same size and shape, or you can mix them up—some round, some square, some rectangular. Remember that for every room size, though, there is a maximum number of tables both for fire regulation purposes and to allow for the comfort and convenience of your guests. Also, make sure the tables are placed so that the service staff has easy access. A big no-no is placing a table in front of a door, especially a fire escape!

Fun Tip: If you want to be creative, you can frame your Quinceanera seating chart, so think about making it pretty and a bit artsy!

  • Table Numbers and Place Cards

Once you have a final seating plan, you now have the option of using either escort cards or just a seating chart with your guests’ names listed by table number. The advantage of a seating chart is that it’s easier to display, it entails a little less work by you, and it can be set up so that your guests can sign it as a remembrance of your Quince. All that’s on the chart are your guests’ names listed by table, so they look on the chart to find where to sit.

You can also have escort cards with the name and table number. Escort cards are a fun DIY so get creative. One advantage of escort cards is that, if you pencil in the table number by hand, you can change it at the last minute.

The other escort card option is that there’s is also a place card at each table, meaning you’ve assigned not just which table a guest sits at, but which exact seat at the table is his or hers. This is done at large, socially significant weddings where there are a lot of personalities to juggle and if there’s a fail, it can be a disaster. You, though, have the option. Even if your Quince is ultra-formal, you can still just do escort cards with name and table number and not worry about who sits next to who exactly.

Tip: You might want to do place cards just for your head table so that there’s some order and organization. Remember, you’re juggling a pretty good sized group just with your Court and your parents!

  • Assess the pre-final Quinceanera seating plan

The first rule in planning a party is this: Do not be a slave to tradition! Choose a layout that matches your preference and style, and let your party reflect who you are. Although there are a lot of pre-made layouts available on the internet, you still have the final say.

It might be a good idea to go over your seating plan with a few key guests—like your court—or at least run it by your parents. Once it’s final, you can download software to help you out. A DIY Quinceanera seating plan really is a lot better…and more fun!

A few last words

Don’t overthink your Quince seating plan. More often than not, everything will run smoothly—or smoothly enough. So sit back, relax, and enjoy your party!

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Your Quinceanera: 6 Unforgettable Venues https://qbydavinci.com/blog/your-quinceanera-6-unforgettable-venues/ https://qbydavinci.com/blog/your-quinceanera-6-unforgettable-venues/#respond Mon, 09 May 2016 17:00:18 +0000 http://qbydavinci.com/blog/?p=297 Quinceanera, also called fiesta de quince anos, is one of the most...

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Quinceanera, also called fiesta de quince anos, is one of the most important events for a girl. On your quinceanos, her 15th birthday, you “comes of age” and embraces new roles in her family, society and with God. That’s why many parents save early to give you, their daughter, the most memorable 15th birthday party they can afford.

But before choosing the theme, first you need to decide where to hold the party. In the olden days, people held their quinceaneras at their house or on open grounds after the church ceremony. Today, everything’s changed so much. Quinceaneras are now held at luxurious hotels, pool clubs, and other unusual places.

Also, the older tradition is to have a much more serious atmosphere that includes Mass before the revelry. This is particularly important in Latin cultures, and certain church symbols may be given to the celebrant. In Catholic communities, the girl is given a cross, a rosary, or some other special gift that symbolizes her commitment to God.

Turning 15 used to be a pretty big deal in society. Today, it’s sometimes just another birthday, although it’s a pretty special birthday. Symbolic ceremonies may take second place to the fun factor. But the old-fashioned significance of turning 15 can still be celebrated even in newer venues. You just have to be original and see what works for your theme.

So let’s look at some truly super settings just perfect for your 15th birthday!

  • Cruise Ship

If your parents and godparents want to splurge on a luxury cruise for your party, check into yachts or ships in your area. Ships usually offer packages that include a decorated hall, food, drinks, cake and entertainment. You’ll have a spectacular view from the deck during sunset, and some ships even have swimming pools! Just keep in mind the weather. Rough seas can make your party “rock” in the worst possible way, but still, lucky you if your birthday falls in the summer months!

  • Theme Park

If you’ve always dreamed of being a Disney princess, why not make it come true on your 15th birthday? Disneyland and other theme parks offer special packages for girls who want to spend their quinces with beloved friends and family in a fanciful place. Make your dreams come true and be Cinderella riding in a lovely carriage at the happiest place on earth.

  • Museum

Are you and your friends a bit on the geeky side? Then a museum is just the place to tickle your brain on your 15th. Bring your friends to the Museum of Latin America Art and learn history while having fun. Many museums offer private halls if you opt for one of their birthday packages. Costs vary, but our research yields a ballpark range of up to $6,000 for 300 guests and then additional costs for food from their in-house caterer.

  • Beach

If you’ve always loved to seafood and fresh fruit, spend your quince at the beach. Bring your goggles and swim gear for snorkeling in nearby corals at a resort. If you want something more educational, visit your town’s aquarium and check their venue for banquet halls. Some offer birthday packages with food, linens, and some aquatic services. This may not be a traditional way to spend your quince, but it’s surely unique and beyond memorable. Or if you just love the water and want to go casual, spend your party swimming or surfing on your local beach. Check into rentals for beachside weddings that include tents, then ride the waves by day and have a bonfire at night with cool, reggae music.

  • Las Vegas

There’s no better place for a grand and glamorous reception hall than Vegas. You could hostess up to 600 people (if you have that many friends and family) and offer a wide variety of food and entertainment for pretty much pennies as compared to local banquet halls. Just be sure to book early. Vegas is one busy place, and lots of people want to celebrate their special event there.

  • Ranch

If you don’t want to spend as much money on the venue, rent a ranch for your reception. Ranches usually cost less, and you can easily personalize the theme of your quince. It has more space for more activities during the party. Outskirts of the city is the most common place to find ranches, so transportation is one important factor to consider. Roads might not be well paved, and cars may have to pass along dirt roads. Also, take into consideration the weather since the party will be held outdoors.

One big plus about ranches is fewer restrictions on festivities and time slots are more negotiable. Unlike the city, with one or two events are booked in one place, time limits can be a big restraint. Also, ranch rentals with all the trimmings only cost around $1000 as compared to city parties.  Yep, a ranch isn’t your average quince location, but if you hanker for something truly different, go “west” young girl!

These are just some ideas to start with, so we hope we’ve helped. But no matter what you choose, we know you’ll have a Quinceanera day to treasure!

 

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